HOTSHOP - GUIDE PLACING ORDERS

PURPOSE

HotShop is Mister Car Wash’s internal marketplace. It allows you to purchase many essential items and view previous orders. With the HotShop procure-to-pay solution, there is no need for invoice approval through Inspyrus.

PROCESS

The HotShop user searches the online catalog and adds goods to their shopping cart.
At checkout, the shopping cart turns into a requisition that routes to an approver (if necessary).
HotShop sends a purchase order to the supplier.
When Accounts Payable receives the invoice for the order, the system automatically matches the invoice to the order and to the receipt record and pays the supplier without manual intervention.
The invoice is electronically saved for later review (if necessary).

LOGGING IN TO HOTSHOP

Open a web browser and navigate to https://misterconnect.mistercarwash.com/.
From the Mister Connect home page, open the launchpad and select “HotShop Supplies”
Enter your HotShop username and password and select “Log In”.

PLACING AN ORDER

Locate the item(s) you want to order. If you are ordering from the Main Store, which is internal to HotShop, you can type what you are looking for in the search bar and select “Go”.
Or, select Grainger, Staples, or Sonny’s to be directed to the vendor’s external site (known as a “punchout”) and search for items there.
After locating an item you want, enter the quantity desired and select “Add to Cart”.
- NOTE: If you are shopping from a punch-out vendor (Staples, Grainger, or Sonny’s), you will complete item selection on their website and then continue
When you have added all desired items to your cart, select “View Cart and Checkout”.
In the shopping cart popup screen:
Change the “Description” to one that matches the order. A best practice is to include your store number, brief description of the order, and order date.
Change “When do you need these items?” if you want the order to arrive at an earlier or later date.
Then, click “Show Delivery and Billing”.
HotShop automatically assigns billing information to your order based on your defaults.

Check the code string for accuracy.

If you need to change the code string, click it and continue to step 6.
If it is correct, click “Edit” to continue to the “Edit and Submit Requisition” screen, then click “Submit”.

Changing the Code String

Check the box beside one of the items in your order and click “Update”.
Edit the code string directly or click the magnifying glass icon to search for the appropriate codes.
Once you have edited the code string, click “Apply”.
- NOTE: If all items in your order need the same code string, check “Apply this Cost Allocation information to all applicable requisition items” before clicking “Apply”.
- NOTE: Remember that the code string is formatted as follows:
You can now submit your order to complete it.

RESETTING YOUR HOTSHOP PASSWORD

If you need to reset your HotShop password:
From the HotShop login page, select “Login Assistance”.
Enter your username and select “Forgot Password”.
You will see a screen confirming that your password request has been submitted.
HotShop will send a password reset email to your Mister email address.
Select the Reset your password link in the email and follow the directions to reset your HotShop password.

COMMONLY USED ACCOUNT CODES

Name Number Description Auto & Equipment Lease (inc POS) 606350 Forklift rental or any tool that is used and returned Auto Expense 607250 Non-travel related company vehicle expenses such as forklift gas, oil changes, repairs, and parts Car Damages 501650 All damages require an MCW tracking number or job number associated with the charge Employee Relations 607950 Items related to team building, holiday parties, and meals for special occasions and circumstances only (e.g., busy days) Express Detail Chemicals/Supplies 501300 Any items used specifically for detail such as clay bars, interior shampoo, wax, etc. Fees & Permits 608250 Certificates and licenses Field-Related Meals - ONLY for ACQ/New Builds/Special Projects 660315 Field meals related to acquisition and integrations as Mister Car Wash or special projects (non-recurring) Freight 608300 Usually standalone charge related to shipping via truck or train IT Infrastructure & Hardware 607525 Shelves, racks, cabinets, and other IT-related equipment IT Maintenance & Support 607550 IT software, maintenance, and support (MLA) Lobby & Office Supplies 608650 Includes cleaning supplies, small décor items, and water Maintenance- Equipment 606100 Only maintenance/repair costs related to tunnel equipment, parts or oil change equipment Maintenance - Ground & Building 606300 Landscaping, signs and miscellaneous building maintenance such as painting and parking lot striping Marketing/Advertising 607100 Items/services related to increasing our brand awareness Meals 608550 All meals except employee relations/special occasion meals (does NOT include field-related travel for ACQ/Integration/Special Projects) Other Car Wash Supplies - Cost of Sales 501550 Non-inventory car wash products such as dry-erase markets, bottles, etc. Pit Services 608800 Any pit service, cleaning, and supplies - also includes removing sludge from drainage areas Security 606600 Cameras, alarms, and door locks/keys Shipping 608200 FedEx, UPS, and USPS postage Software & Licensing 607500 Software application or license to use application Towels 609450 Car wash towels for finishing, cleaning, etc. Track Pickup 609480 Charges for trash pickup service Travel 609650 Includes gas for employees and hotel and flight expenses (includes HQ travel) Uniforms 609750 Uniform pieces (shirts, belts, etc.)